Interface for the Ephoto Dam digital asset management solution, showing the versioning of digital assets.

Privacy policy

In accordance with the General Data Protection Regulation (GDPR), you have the right to access and rectify your personal data. To exercise this right, please contact rgpd@ephoto-dam.com.

ARTICLE 1: PREAMBLE – Keep control over your personal data

The General Data Protection Regulation (GDPR) came into effect on , aiming to provide more transparency and control over your data, streamlining each phase of the media lifecycle: creation, sharing, distribution, and archiving.

As part of promoting our solution and supporting our clients in implementing their DAM projects, our sales department collects a minimum amount of personal data via the various forms on the website.

This privacy policy complements the legal notices and the Terms of Use.

ARTICLE 2: General principles for data collection and processing

In accordance with Article 5 of the European Regulation 2016/679, the collection and processing of users' data on the website comply with the following principles:

  • Lawfulness, fairness, and transparency: data can only be collected and processed with the user's consent. Whenever personal data is collected, the user will be informed of the data collection and its purpose;
  • Limited purposes: the collection and processing of data are carried out to meet one or more specific purposes outlined in these terms of use;
  • Data minimization: only data necessary for the proper execution of the objectives pursued by the website is collected;
  • Data retention for a limited time: data is retained for a limited period, of which the user is informed.
  • Integrity and confidentiality of collected and processed data: the data controller ensures the integrity and confidentiality of the collected data.

To be lawful, and in accordance with the requirements of Article 6 of the European Regulation 2016/679, personal data collection and processing can only take place if they meet at least one of the following conditions:

  • The user has expressly consented to the processing
  • The processing is necessary for the performance of a contract
  • The processing is required for compliance with a legal obligation
  • The processing is necessary to protect the vital interests of the data subject or another person
  • The processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority
  • The processing and collection of personal data are necessary for the legitimate and private interests pursued by the data controller or a third party

ARTICLE 3: Personal data collected and processed during browsing on the site

A. Collected and processed data and collection method

The personal data collected on the site ephoto-dam.com includes:

  • Last name
  • First name
  • Company
  • Phone number
  • Email address

This data is collected when the user performs one of the following actions on the site:

  • When a form is filled out and submitted

The data controller will retain all collected data in its computer systems under reasonable security conditions for a maximum period of 3 years.

The collection and processing of data are carried out for the following purposes: the data collected through the contact form are used to respond more quickly and effectively to the expressed needs and requests. Therefore, the data is stored in our CRM for contact purposes.

B. Data transmission to third parties

The personal data collected by the site is not transmitted to third parties and is only processed by the website publisher.

C. Data hosting

The site www.ephoto-dam.com is hosted by:

OVH, whose headquarters are located at the following address:

2, Rue Kellermann – 59100 Roubaix – France

The hosting provider can be contacted at the above address.

The data collected and processed by the site is exclusively hosted and processed in France.

ARTICLE 4: Data controller

A. The data controller

Our company Einden, the exclusive publisher of the Ephoto Dam solution, is responsible for all data collected via phone calls, emails, trade shows, or the Ephoto Dam website forms.

Our contact details:

211, avenue de Paris – 86000 Poitiers – France
Phone: +33 586 160 666
Email: rgpd@ephoto-dam.com

The recipient department for this data is the sales department.

B. Obligations of the data controller

Einden, as the data controller, is committed to protecting the personal data collected, not transmitting it to third parties without informing the user, and respecting the purposes for which the data was collected.

Furthermore, the data controller is committed to notifying the user in case of data correction or deletion, unless it involves disproportionate formalities, costs, or procedures.

In the event that the integrity, confidentiality, or security of the user's personal data is compromised, Einden is committed to informing the user by any means.

ARTICLE 5: User rights

In accordance with the regulations concerning personal data processing, the user has the following rights. To ensure their request is addressed, the user must provide: their first and last name and email address. The data controller is required to respond to the user within a maximum of 30 (thirty) days.

A. Presentation of the user's rights regarding data collection and processing

  • a. Right to access, rectify, and erase data

The user can access, update, modify, or request the deletion of data concerning them, following the procedure outlined below:

The user must send an email to the data controller, specifying the purpose of their request and using the contact email address rgpd@ephoto-dam.com

  • b. Right to data portability

The user has the right to request the portability of their personal data, held by the site, to another site, following the procedure outlined below:

The user must send an email to the data controller, specifying the purpose of their request and using the contact email address rgpd@ephoto-dam.com

  • c. Right to limit and oppose data processing

The user has the right to request the limitation or oppose the processing of their data by the site, unless the site can demonstrate legitimate and overriding grounds that prevail over the interests and rights of the user.

To request the limitation of data processing or to oppose it, the user must follow the procedure below:

The user must send an email to the data controller, specifying the purpose of their request and using the contact email address rgpd@ephoto-dam.com

  • d. Right not to be subject to automated decisions

Under Regulation 2016/679, the user has the right not to be subject to a decision based solely on automated processing if the decision has legal effects or similarly affects the user in a significant way.

  • e. Right to determine the fate of data after death

The user is reminded that they can organize what should happen to their collected and processed data after their death, in accordance with law n°2016-1321 of .

  • f. Right to contact the competent supervisory authority

If the data controller decides not to respond to the user's request, and the user wishes to contest this decision, or if they believe one of the above rights has been violated, they have the right to contact CNIL (National Commission for Information Technology and Freedoms, https://www.cnil.fr/fr) or any competent judge.

B. Personal data of minors

In accordance with Article 8 of the European Regulation 2016/679 and the Data Protection Act, only minors aged 15 or older can consent to the processing of their personal data.

If the user is a minor under 15, the consent of a legal representative will be required for personal data to be collected and processed.

The website publisher reserves the right to verify by any means that the user is over 15 years old or has obtained consent from a legal representative before browsing the site.

ARTICLE 6: Use of cookies for the website

On the website www.ephoto-dam.com, we use cookies dedicated to traffic analysis. These cookies allow us to collect anonymized data on user traffic and interactions with our site, in order to improve functionality and browsing experience. This data is not used to identify individual visitors or for personalized marketing campaigns. In accordance with GDPR regulations, users can refuse the use of this traffic analysis cookie at any time by adjusting their browsing preferences or through our cookie consent manager.

This user consent is considered valid for a period of up to 13 (thirteen) months. After this period, the site will ask for the user's permission again to store "cookies" on their hard drive.

A. User opposition to the use of "cookies" by the site

The user is informed that they can oppose the storage of these "cookies" by configuring their browsing software.

For information, the user can find the following links for instructions on how to configure their browsing software to oppose the storage of "cookies":

  • Chrome: https://support.google.com/accounts/answer/61416?hl=fr
  • Firefox: https://support.mozilla.org/fr/kb/protection-renforcee-contre-pistage-firefox-ordinateur
  • Safari: https://www.apple.com/legal/privacy/fr-ww/
  • Opera: https://www.opera.com/help/tutorials/security/cookies/

If the user decides to disable "cookies," they can continue browsing the site. However, any malfunction caused by this action will not be considered the fault of the website publisher.

B. Description of the main "cookies" used by the site

The website publisher draws the user's attention to the fact that the following cookies are used during browsing:

  • Cookie origin: Google Analytics, AppVizer
  • Issuer: Einden
  • Purpose: Audience analysis

If the user decides to disable "cookies," they can continue browsing the site. However, any malfunction caused by this action will not be considered the fault of the website publisher.

ARTICLE 7: Use of cookies for the Ephoto Dam application

As part of the Ephoto Dam application, we use a single cookie, strictly necessary for user authentication. This cookie is essential to ensure a secure and confidential login experience. It is set with the httpOnly flag, meaning it is only accessible by the server and cannot be manipulated by client-side scripts, thereby enhancing the security of login information. This cookie does not collect or share personal information for marketing, profiling, or tracking purposes.

ARTICLE 8: Conditions for modifying the privacy policy

This privacy policy can be viewed at any time at the following address:

https://www.ephoto-dam.com/politique-confidentialite/

The website publisher reserves the right to modify it to ensure compliance with current law.

Therefore, the user is invited to regularly check this privacy policy to stay informed of any changes made.

The user is informed that the last update of this privacy policy occurred on .

ARTICLE 9: User acceptance of the privacy policy

By browsing the site, the user confirms that they have read and understood this privacy policy and accept its terms, particularly regarding the collection and processing of their personal data, as well as the use of "cookies."