In accordance with the General Data Protection Regulation, you have the right to access and correct personal data concerning you. To exercise these rights, please contact rgpd@ephoto-dam.com.
ARTICLE 1 : INTRODUCTION – Maintaining control over your personal data
On May 25, 2018, the General Data Protection Regulation (GDPR) took effect. The GDPR aims to provide you with greater transparency and control over your data.
In the promotion of our solution and in order to assist our customers with the implementation of their DAM projects, our sales department is required to collect a minimum amount of personal data via the various forms on the website.
This Privacy Policy supplements the Legal Notices and General Terms and Conditions of Usage.
ARTICLE 2 : General principles regarding data collection and processing
In accordance with the provisions of Article 5 of European Regulation 2016/679, the collection and processing of data from website users complies with the following principles:
- Legitimacy, honesty, and transparency: data can only be collected and processed with the consent of the user who owns said data. Whenever personal data are to be collected, the user will be notified that their data will be collected, along with the reasons for collection of their data;
- Limited purposes: data collection and processing are carried out in response to one or more objectives established in the General Terms and Conditions of Usage;
- Minimization of data collection and processing: only data necessary for attaining the objectives pursued by the website are collected;
- Time-limited storage of data: the data are stored for a limited duration, of which the user is informed;
- Integrity and privacy of the data collected and processed: the data controller undertakes to guarantee the integrity and privacy of the collected data.
To be licit, according to the requirements of Article 6 of European Regulation 2016/679, the collection and processing of personal data can only happen if they meet at least one of the following conditions:
- The user has expressly consented to the processing;
- The processing is necessary for the proper performance of a contract;
- The processing if for compliance with a legal obligation;
- The processing can be explained by a need to protect the vital interests of the person concerned or of another physical person;
- The processing can be explained by a need related to carrying out a mission in the public interest or related to the exercise of government authority;
- The processing and collection of the personal data are necessary for the purposes of legitimate private interests pursued by the data controller or by a third party.
ARTICLE 3 : Personal data collected and processed as part of navigation on the website
A. Data collected and processed, and the method of collection
The following personal data are collected on the website ephoto-dam.com :
- Last names
- First names
- Company names
- Telephone numbers
- Email addresses
These data are collected when the user performs one of the following actions on the website:
- When a form is filled and sent
The data controller will keep in the computer systems of the website, under reasonable security conditions, all data collected, for a maximum duration of three (3) years.
The collection and processing of data are for the following purposes: data collected when a contact form is completed are used to respond quickly and effectively to the needs and requests expressed. The data are stored in our customer relationship management (CRM) system so that contact may be made.
B. Transmission of data to third parties
Personal data collected by the website are not transmitted to any third party and are only processed by the publisher of the website.
C. Hosting of data
The website www.ephoto.fr is hosted by:
OVH, whose headquarters is located at the following address:
2, Rue Kellermann – 59100 Roubaix – France
The host can be contacted at the above mailing address.
The data collected and processed by the website are exclusively hosted and processed in France.
ARTICLE 4 : Data controller
A. The data controller
Our company, Einden, the exclusive publisher of the Ephoto Dam solution, is the controller of all of the data collected via telephone calls, emails, professional trade fairs, and forms on the Ephoto Dam website.
Our contact information: 211, Avenue de Paris – 86000 Poitiers – France
Tél : +33 (0) 5 86 160 666
Email : rgpd@ephoto-dam.com
The department that receives these data is the sales department.
B. Obligations of the data controller
Einden, as the data controller, undertakes to protect the personal data collected, to not transmit them to third parties without informing the user, and to comply with the purposes for which the data were collected.
Furthermore, the data controller undertakes to notify the user of correction to or deletion of the data, unless doing so would result in disproportionate formalities, costs, and procedures.
In the event that the privacy or security of the personal data of the user is compromised, Einden undertakes to inform the user by any means available.
ARTICLE 5 : Rights of the user
In accordance with the regulation on the processing of personal data, the user has the rights listed below. In order for the data controller to comply with a request from the user, the user must provide the data controller with: their first and last names, as well as their email address. The data controller must respond to the user within no more than thirty (30) days.
A. Presentation of the rights of the user with regard to data collection and processing
- a. The right to access, rectify, and delete
The user may access, update, modify, or request the deletion of the data concerning them by following the procedure laid out below:
The user must send an email to the personal data controller, specifying the subject of their request and using the contact email address rgpd@ephoto-dam.com
- b. The right to transfer data
The user has the right to request the transfer of their personal data, held by the website, to another website, by following the procedure below:
The user must send an email to the personal data controller, specifying the subject of their request and using the contact email address rgpd@ephoto-dam.com
- c. The right to limit and refuse the processing of the data
The user has the right to request limitations on or to refuse processing of their data by the website, and the website may not refuse unless it can demonstrate the existence of legitimate and urgent reasons that may prevail over the interests, rights, and freedoms of the user.
In order to request limitations on the processing of their data or to refuse processing of their data, the user must use the following procedure:
The user must send an email to the personal data controller, specifying the subject of their request and using the contact email address rgpd@ephoto-dam.com
- d. The right to not be subjected to a decision based exclusively on an automated procedure
In accordance with the provisions of Regulation 2016/679, the user has the right to not be subjected to a decision based exclusively on an automated procedure if the decision produces legal effects concerning them or affects them significantly in a similar fashion.
- e. The right to determine the fate of their data after their death
The user is reminded that they may determine what will happen to their data collected and processed in the event of their death, in accordance with French Law No. 2016-1321 of October 7, 2016.
- f. The right to refer a matter to the regulatory authority of jurisdiction
In the event that the data controller decides to not comply with the request from the user, and if the user wishes to contest that decision, or if the user thinks that one of their rights listed above has been violated, they have the right to refer the matter to the French National Commission on Information Technology and Liberties (“CNIL,” https://www.cnil.fr) or to any judge with jurisdiction.
B. Personal data of underage persons
In accordance with the provisions of Article 8 of European Regulation 2016/679 and with the French Information Technology and Freedoms Law, only minors aged 15 years or older may consent to the processing of their personal data.
SIf the user is a minor under 15 years old, the agreement of a legal representative shall be required for the personal data to be collected and processed.
The website publisher reserves the right to verify by any means that the user is aged 15 years or older, or that they have obtained agreement from a legal representative before visiting the website.
ARTICLE 6 : Usage of “cookie” files
The website uses “cookies.” A “cookie” is a small file (less than 4 KB) stored by the website on the hard drive of the user, containing information about the navigation habits of the user. These files make it possible to produce statistics and information about website traffic. As the usage of cookies involves the saving and analyzing of personal data, the consent of the user must be requested.
This consent from the user is considered valid for a maximum duration of thirteen (13) months. After that period, the website will again ask for authorization from the user to save cookies on their hard drive.
A. Refusal by the user of the usage of cookies by the website
The user is informed that they may refuse to have the cookies saved on their hard drive by configuring their browsing software.
For their information, at the following addresses, the user can find the procedures to follow in order to configure their browsing software to refuse the saving of cookies:
- Chrome : https://support.google.com/accounts/answer/61416?hl=en
- Firefox : https://support.mozilla.org/en-US/kb/enhanced-tracking-protection-firefox-desktop
- Safari : https://support.apple.com/guide/safari/manage-cookies-sfri11471/mac
- Opera : https://help.opera.com/en/latest/web-preferences/#cookies
If the user decides to deactivate cookies, they may continue to navigate on the website. However, any malfunction of the website caused by this setting cannot be considered the fault of the website publisher.
B. Description of the main cookies used by the website
The website publisher directs the attention of the user to the fact that the following cookies are used during their navigation:
- Origin of the cookies: Matomo Analytics
- Issuer: Einden
- Purpose: Audience analysis
ARTICLE 7 : Conditions for modification of the Privacy Policy
This Privacy Policy may be consulted at any time at the address indicated below:
https://www.ephoto-dam.com/privacy-policy/
The website publisher reserves the right to modify the policy in order to guarantee its compliance with laws in force. As such, the user is invited to regularly consult this Privacy Policy in order to stay informed of the latest changes made thereto. The user is hereby informed that the last update to this Privacy Policy was made on October 23, 2019.
ARTICLE 8 : Acceptance by the user of the Privacy Policy
By navigating on the website, the user attests that they have read and understood this Privacy Policy and accept its terms and conditions, particularly concerning the collection and processing of personal data, as well as concerning the usage of cookies.