Document organization: the key to your DAM solution

The indexing structure that addresses your challenges

The indexing language is the cornerstone of your Ephoto Dam project. Its purpose is to structure the information within your digital media library. It enables the description and search of photos and videos and formalizes your workflows. In reality, it lays the foundation for your indexing policy.

The principle is to define the sets of multimedia files and digital assets present (the indexing funds). This then allows their characteristics to be determined: nature, represented content, access, distribution, obsolescence, deletion...

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An essential step

Thanks to the indexing language, the lifecycle of your digital assets takes shape within your DAM solution (Digital Asset Management). It merges:

the needs of the users
the description requirements of the contributors
the roles of each participant in these processes
the future of your digital resources with the "after Ephoto Dam."

In Ephoto Dam, your indexing language is structured in 3 steps:

1 AUDIT

To define your indexing language, we conduct an audit of project leaders as well as contributors and users. We collect the elements that will help us create an initial draft of the indexing language: collections, keywords, descriptive sheets, and access profiles.

2 REALIZATION

We analyze your vocabulary, your jargon, your corporate culture, and your brand image, as well as the terms you use in your structure. This is an important step that ensures your thesaurus is correctly organized, making it consistent with your professional language in everyday use.

3 RECOMMANDATIONS

After discussions and revisions, the validated indexing language is integrated into Ephoto Dam. We then establish a list of recommendations to maintain and evolve it, in line with the changes within your structure.

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Experts at your service

The benefits of indexing support

Short term

In the short term, you save valuable time in creating the indexing language by benefiting from the work of an expert. You gain from their experience and all the necessary information for a tailored indexing structure.

Medium term

In the medium term, the indexing language serves as a guide in taking control of your DAM solution and learning the indexing process. It will guide you step by step in completing your indexing, prioritizing essential elements and weighing secondary ones. With it, you will perform relevant and efficient indexing so you can easily retrieve your assets. It’s a quick and beneficial gain for your customer experience.

Long term

Our experience shows that projects that haven’t benefited from a indexing language take longer to implement. They are also library software solutions that may sometimes be questioned after a few years for not delivering the expected results. A indexing language is the guarantee of the performance of a DAM solution but also of its adaptability to new needs.